Research Reactivation Wave 3

Thanks to safe and successful reactivation of research during Waves 1 & 2, on Thursday, June 18 we will be able to enter Wave 3 with the reactivation of the final Medical School buildings:

• Med Sci I
• Med Sci II
• Rogel Cancer Center
• Brehm
• Kellogg
• NCRC 20
• NCRC 26
• NCRC 520
• ARF
• Buhl
• NIB

Below you'll find essential information related to occupancy of these buildings, and you can CLICK HERE for more information about the overarching Medical School Research Reactivation Process and relevant FAQs.

Additionally, check out this testimonial from Renee Beardslee, a Research Lab Specialist who described her experience being among the first wave of personnel who returned to BSRB.

Building Entry

All personnel approved for Wave 3 research and all essential research personnel must enter through designated lobbies.  Daily screening will be required before you can return to your lab. For more information regarding this process, please see below.

Entry times will be staggered to minimize wait times through the screening process and to allow for evaluation of the plan and for adjustments to be made.

Services including campus provided services, vendors, and couriers will enter at the Docks. No persons approved for Wave 3 research can enter at the docks or any non-designated entrance. Periodic audits will be performed to ensure compliance.

Building Entry Assumptions:

1. Campus Facilities and Operations service providers will enter at the Dock entrances and follow their approved screening process.
2. All other service and support vendors must enter at the screening lobby location unless they have screening process provided by their parent company or organization prior to arrival at the wave 3 buildings.

Medical Campus
Wave 3 Buildings – Med Sci I, Med Sci II, ARF, Buhl, NIB, Rogel Cancer Center

The designated Wave 3 lab entrance will be the Medical Science Building Number Two lobby (MS2) and Buhl exterior door (Barrier Free Entrance Only). Wave 2 and Wave 3 occupants can also enter at the MSRB3 screening lobby.

Medical Science Unit II LOBBY ENTRANCE HOURS OF OPERATION: 6:00am – 6:00pm Mon-Sun 
Entrance times:
6:00am-7:00am – Med Sci I Floors G, 2, 4, 6, 8, Buhl, ARF, Rogel Cancer Center Floors B2, 2
7:00am- 8:00am –Med Sci II Floors 2, 4, 6, 8, Rogel Cancer Center Floors 3, 5
8:00am-9:00am – Med Sci I Floors 1, 3, 5, 7, Rogel Cancer Center 4, 6, 7
9:00am-10:00am – Med Sci II Floors 3, 5, 7, NIB
Weekends and after 10:00am open check-in and screening

 

Medical Campus
Wave 3 Buildings – Brehm and Kellogg

The Brehm and Kellogg location will be the South Kellogg entrance. This entrance was chosen to accommodate accessibility, the staging of entrants for screening, and tracking of exits.

Brehm and Kellogg LOBBY ENTRANCE HOURS OF OPERATION: 6:00am – 6:00pm Mon-Sun
Entrance times:
6:00am-7:00am – Floor 8
7:00am- 8:00am – Floors 2, 4, 6
8:00am-9:00am – Floors 3, 5, 7
Weekends and after 9:00am open check-in and screening

These are preferred times to ensure staggering of the timing of individuals entering the building to avoid long wait times at the screening entrance; however, we recognize individuals may require flexibility regarding their best time to enter the building.

 

North Campus Research Complex
Wave 3 Buildings – B20, B26, B520

The designated Wave 3 lab entrance will be the Building 32 lobby. This entrance is located at the South of the 2800 Plymouth Road address. The entrance was chosen to accommodate accessibility, the staging of entrants for screening, and tracking of exits. Wave 2 and Wave 3 occupants are expected to enter at the B32 screening lobby.

NCRC LOBBY ENTRANCE HOURS OF OPERATION: 6:00am – 6:00p Mon-Sun
Entrance Times
6:00am-7:00am B20, B26, B520 Floors G, 3
7:00am- 8:00am – B20, B26, B520 Floors 1, 2

Weekends and after 8:00am open check-in and screening

 

Access Control

Entry
Authorized persons are determined by your department and school approval is required to re-engage in laboratory work. All authorized persons have completed their laboratory safety and hygiene plan and required training. All persons will be validated against a list approved by the Medical School Office of Research. Anyone having questions regarding authorization for Wave 3 approved research should contact their Principal Investigator. All persons will be required to scan your Mcard for entry. Only authorized persons will be permitted to enter the building between the hours of 6:00am and 6:00pm. Access is available seven days a week Monday through Sunday.

Essential Personnel performing critical research and operations activities will continue to have 24/7 access to wave 3 buildings. Access will be restricted to the screening lobby doors. During the hours of 6:00am-6:00pm you will be subject to the building entry screening process. Mcard access will remain intact for after-hours and weekend building access for critical and essential activities only through the screening lobby doors. Mcard data will be audited.

Exit
There is no time requirement to exit the building. All persons will be required to exit through a designated door in order to allow for monitoring of building capacity. Emergency exits are available for use in the event of a fire alarm or other DPSS communicated emergency alert.

Parking
Please remember that enforcement in the parking structures and surface lots will begin on June 22 (https://ltp.umich.edu/2020/03/17/covid-19-update/, and personnel can purchase a new permit beginning June 15. The AATA has stated they currently plan to expand service in late August.  Please refer to their website for updates. Questions regarding Michigan Medicine commuters and parking can be directed to mmcommuter@umich.edu.

Screening Process

All approved persons entering the building will be screened using the following process:

1. You will be required to participate in a screening that ask specific questions. You are encouraged to use the electronic screening process to speed up your screening experience. Bookmark this link on your mobile device or scan the QR code on signage provided at the entrances. https://healthscreen.umich.edu/
2. Your temperature will be taken using a touchless thermometer.
3. If your answers to the screening disallow you from being present at work (pursuant to an applicable Executive Order, University policy, or otherwise) or you are not listed among the approved personnel, you will not be allowed access into the building.
4. Any employee who has a positive intake screen will be referred for follow-up with the Occupational Health Services Hotline. (734-764-8021).  
5. Occupational Health Services (OHS) will conduct the initial triage for employees with a positive screen
6. OHS employees are trained to determine the need for a COVID-19 test.
7. There is a process in place for employee testing, either with off-site testing or at University Health Service.
8. Employees will not be allowed to work until cleared by OHS.

Visitors/Vendors

Visitors are not permitted. Vendors arriving at the building for service, repair, or maintenance of equipment should be arranged in advance and coordinated with your building screening location. You will be expected to meet your vendor at the screening location, ensure they comply with U-M’s mask and safe distancing guidelines, and exit the building when work is complete.

Personnel Protective Equipment

Requirements
The following link provides an interpretation by Environmental Health & Safety of the Governor’s Executive Order and guidance on the use of face coverings
https://ehs.umich.edu/wp-content/uploads/2020/04/Face-Covering-Usage-for...

Distribution
Face coverings will be distributed to your labs in your lab kits, and placed on a bench adjacent to the lab door. If several rooms were listed by the PI, please check all locations. All approved Wave 3 researchers will be issued two face-coverings/masks to use. The lobby screening location can provide a disposable face covering to enter the building if you do not have your own.

Signage
Signage will be used to designate the approved entrance and exit doors. Signage may indicate directional flow where adequate social distancing cannot be maintained. Additional signage in common areas will indicate availability, capacity, or offer reminders of proper social distancing.

Common Areas/Conference Rooms

Common areas will be restricted to the designated areas per the Governor’s Executive Order.  No food or beverages are permitted in labs.  Kitchenettes should only be used for refrigeration of food and use of microwaves, with only one occupant permitted in the space at a time or as indicated on signage. It is recommended that each person using the kitchenette areas should clean and disinfect the surfaces they touch before and after each use. Custodial Services will perform daily cleaning using the standards identified in the link below along with disinfecting high touch areas in the building common areas such as elevator buttons, common area surfaces, and building door handles. Conference Rooms will be closed to comply with the Governor’s Executive Order.

Cleaning and Disinfecting

Cleaning Standards
Common equipment will be cleaned before and after use. Disinfection activities must be noted on a log that is easy for personnel to record and see, and accessible to EHS staff. CLICK HERE to download a cleaning log template. Learn more at http://ehs.umich.edu/wp-content/uploads/2020/05/General-Cleaning-and-Dis...

Sanitizer Stations
Hand sanitizer stations will be located in common areas as supplies are available. Departments can increase the number and manage additional locations within their space as needed.

Supplies
The following supplies will be provided for labs and distributed per Principal Investigator for Wave 3.

• Sanitizing spray or liquid
• Sanitizing wipes
• Cloth masks
• Marking tape

Departments will be responsible for procurement of subsequent supplies. See Procurement information at the following link: https://procurement.umich.edu/buying/covid-19-supplies

Services Provided by Medical School Facilities

The services required to support research will be maintained through each approved Wave and be ramped up in alignment with research activity needs. Updates to services are available on the Medical School Facilities FAQ page. This information will be updated if service levels change.  

1. Research Services - 734-763-0773
   1. Glass wash
   2. Autoclave
   3. Biohazard waste pickup
   4. Dock services
   5. Courier services
   6. Mail
   7. Laundry services
   8. Biomedical Stores pickup/delivery
   9. Dry ice
   10. Laboratory gases
   11. M-ship
2. Services not provided in this Wave
   1. Foodservice except Market 24/7 in MSRB3 and B32, and 20/20 Café at Kellogg
   2. Property Disposition

Services provided by Facilities & Operations (Campus &Hospital)

Click on the following link for a full update of campus provided services. https://fo.umich.edu/pdf/COVID_Service_Notice_5-19-2020.pdf

1. Facility Maintenance – Call 734-647-2059 to report building maintenance issues
2. Facility Maintenance in Brehm and Rogel Cancer Center – Call 734-936-5054 to report building issues. 
3. Custodial Services - Call 734-647-2059 to report cleaning issues
   1. Custodial services will follow the cleaning standards linked below.
   2. It is important to only use approved areas in the building where cleaning and disinfection will be focused.
4. Hazardous waste pickup - Call HMM at 734-763-4568 or complete the online Waste and Supply Request form.
5. Logistics, Transportation, and Parking
   1. Parking enforcement will tentatively resume on June 22, 2020
   2. Current services including Transportation/Bus Service can be found at the following link.  https://ltp.umich.edu/2020/03/17/covid-19-update/

Building Operation

Emergency Preparedness
Please see the following link for information regarding severe weather events:
https://news.dpss.umich.edu/2020/04/1971

Mechanical and Electrical Systems
The building mechanical and electrical systems for Wave 3 wet lab research are fully operational. Non-wet lab areas (office/dry research/common areas/amenities) are programmed at a reduced schedule to capture utility savings on behalf of the Medical School. These measures are essential to support the economic recovery plan. Per Executive Order 2020-90 all office work is required to be conducted remotely; therefore, office areas should not be occupied and you will not be able to adjust temperatures.

Water Flushing
Facility Maintenance and Custodial Services are flushing domestic water systems to move water through the building distribution piping. Staff approved for Wave 3 research should flush their faucets the first day of their return for 30 minutes.

High purity lab water systems are being checked and maintained by the lab water vendor. Polishing devices attached to the high purity lab water system should be flushed for 15 minutes.

Building Ventilation
Building ventilation is being reviewed and where applicable is being increased.

Research IT Restart

If you are restarting your device after a long rest, you may experience slowness or issues connecting to the network. Contact HITS for assistance, call (734 93)6-8000 or click on https://hits.medicine.umich.edu/

1. Managed Machines (Core Workstations/Flex)
   1. Turn on your computer and connect it to the network.
   2. Run maintenance https://wiki.med.umich.edu/x/wIcY
   3. Make sure you are on the latest version of Windows10 https://hits.medicine.umich.edu/projects/own-your-upgrade-self-serve-win...
2. Sanitizing and cleaning keyboards and mice.
   1. Use recommended wipes or a gentle sanitizing solution. Do not spray cleaner directly on the device.
   2. Carefully clean all sides and allow time to dry.
   3. See the Infection Prevention and Epidemiology website for more disinfection information http://www.med.umich.edu/i/ice/disinfection/disinfection.html

ULAM / Vivarium

Vivaria Traffic and Re-Engagement Plans for Wave 3 Buildings should be reviewed prior to building re-entry at animalcare.umich.edu/wave3-buildings. Only personnel listed on active animal use protocols in the specific buildings designated for re-activation in Wave 3 will have access to this protected link.
 
Vivarium re-engagement is dependent on the availability of all of the following:

• Appropriate ULAM staffing levels
• Personal Protective Equipment (PPE) required for entry to the facility, as well as any additional protocol-specific PPE (i.e., for handling hazardous agents)
• Disinfectants required for use on surfaces within the facilities

Additional guidance and FAQs related to the management of animal-related projects during the research re-engagement process can be found on the Animal Care & Use Program website (or paste animalcare.umich.edu/covid19-guidance into your web browser).
 
If you have questions or concerns about how your research projects may be impacted by Wave 3 of the research re-engagement plan, please contact the ULAM Husbandry Management Team (ulam-h-managers@umich.edu) for questions pertaining to facilities and/or day-to-day operations, or the ULAM Business Office (ulam-questions@umich.edu) for questions pertaining to billing, animal ordering, or procurement.

Biomedical Research Core Facilities (BRCF)

As part of the Medical School Research Reactivation Process guidelines, a wave 3 ramp-up will begin on Thursday, June 18th for labs and staff who conduct research within the above-mentioned buildings. Cores located within these approved buildings are participating in this next ramp-up wave.

• Advanced Genomics Core (drop off locations within MSRB and NCRC have been approved to reopen)
• Bioinformatics (open & working remotely)
• Biomedical Research Store (BSRB, LSI, NCRC & MSRBII are open)
  • The Brehm Store location will not be open at this time. Store staff is reviewing the best options to provide service in this new environment. An update will be forthcoming in the following 2-3 weeks. 
• Epigenomics Core (open)
• Flow Cytometry Core (open, all locations)
• Metabolomics Core (location has been approved to reopen)
• Microscopy Core (open, all locations)
• Proteomics & Peptide Synthesis Core (open)
• Transgenic Animal Model Core (open)
• Vector Core (open)

Sample Drop-off & Pick-up Procedure Between Research Laboratory and Core Laboratory for Researchers Outside of Core Laboratory Buildings 

1. On the day of sample drop-off or pick-up, research laboratory staff members must be screened at their home building location and obtain a sticker for the day documenting successful health screening clearance.
2. Coordinate a meeting time between research laboratory staff members and core laboratory staff members at lobby screening location within core laboratory buildings.
3. Arrive at the lobby of core laboratory building and show greeter health screening clearance sticker from home building location. Inform greeters of sample transactions to occur.
4. Complete transactions while maintaining social distancing guidelines between staff members.
5. Research laboratory staff members and core laboratory members will each return to their laboratory.

Alternatively, some Cores are participating in sample drop-off or pick-up outside of the buildings at agreed-upon locations. Please contact Core Directors for availability and details. 

Core Laboratory Shared Instrumentation Access Procedure for Researchers Outside of Core Laboratory Buildings 

1. Research laboratory members must create an instrument reservation in MiCores at least 24 hours in advance. (same-day reservations cannot be accommodated during the ramp-up)
2. At the end of each business day, core laboratory staff will provide a list of names to the core laboratory building greeter of research laboratory staff with reservations for the next business day.
3. The research laboratory staff member must be screened at their home building location and obtain a sticker for the day documenting successful health screening clearance.
4. The core laboratory building greeter will be shown the health screening clearance sticker and will cross-check research laboratory staff’s UM ID against the list of approved users for the day.

CLICK HERE​ for details about how these Cores will operate during Research Reactivation and regular updates regarding the BRCF. Questions can be directed to ​brcf-umms@umich.edu​.

Compliance

Environmental Health & Safety (EHS) will perform walkthroughs to help maintain public health standards so that labs can remain open, including holding surprise inspections to ensure everyone is 6 ft apart and wearing masks.  Please keep in mind that they can still write you up for any other infractions as well (i.e safety glasses, etc). Report lab safety issues, including personnel who are ill or not following safety protocols, via the U-M compliance hotline website. Report lab safety issues, including personnel who are ill or not following safety protocols, via the U-M compliance hotline website. You can also report concerns by calling 866-990-0111 or contacting EHS at 734-647-1143 or emailing EHS. OVPR and Occupational Health Services will track aggregate data on COVID-19 illness in labs with weekly reports.

EHS Checklist for Restarting Research Activities
All person returning to the labs should consult the link below and follow the recommendations to prepare for the restart of research activities.
https://ehs.umich.edu/wp-content/uploads/2020/05/EHS-Checklist-for-Resta...

Other Information

AEC/Construction Services
Construction Services is offering a selection of plexi-glass shielding options (along with approximate pricing) that they can fabricate and install for specific applications. Requests can be made through the following link. https://requests.fo.umich.edu/Home/NonGeneralFund