Research Reactivation Wave 2

Owing to the safe and successful reactivation of BSRB, on Monday, June 8 we will be able to enter Wave 2 of research reactivation at the Medical School with the following buildings:

  • MSRB 1, 2, 3
  • MBNI
  • NCRC 14, 23, 35, 36, 60, 90

Below you'll find essential information related to occupancy of these buildings, and you can CLICK HERE for more information about the overarching Medical School Research Reactivation Process and relevant FAQs.

Additionally, check out this testimonial from Renee Beardslee, a Research Lab Specialist who described her experience being among the first wave of personnel who returned to BSRB.

Building Entry

All personnel approved for Wave 2 research and all essential research personnel must enter through designated lobbies.  Daily screening will be required before you can return to your lab. For more information regarding this process, please see below.

Entry times will be staggered to minimize wait times through the screening process, and to allow for evaluation of the plan and for adjustments to be made.

Services including campus provided services, vendors, and couriers will enter at the Docks. No persons approved for Wave 2 research can enter at the docks or any non-designated entrance. Periodic audits will be performed to ensure compliance.

Building Entry Assumptions:

  1. Campus Facilities and Operations service providers will enter at the Dock entrances and follow their approved screening process.
  2. All other service and support vendors must enter at the screening lobby location unless they have screening process provided by their parent company or organization prior to arrival at the wave 2 buildings.

Medical Campus
Wave 2 Buildings – MSRB1, MSRB2, MSRB3, MBNI
The designated Wave 2 lab entrance will be the Medical Science Research Building Number Three lobby (MSRB3). This entrance is located at the service drive west of the MSRB’s at the circle drive. The entrance was chosen to accommodate accessibility, the staging of entrants for screening, and tracking of exits.

The MBNI Building designated entrance will be the East lobby doors.

MSBR Access Map

MBNI Access

MSRBs & MBNI LOBBY ENTRANCE HOURS OF OPERATION: 6:00am – 6:00pm

Entrance times:
6:00am-7:00am - MSRBs Floors C, B, 2; all MBNI
7:00am- 8:00am - MSRBs Floors A, 1, 3,
8:00am-9:00am – MSRBs Floors 4,6,8
9:00am-10:00am – MSRBs Floors 5,7,9
After 10:00am open check in and screening

These are preferred times to ensure staggering of the timing of individuals entering the building to avoid long wait times at the screening entrance; however, we recognize individuals may require flexibility regarding their best time to enter the building.


MSRB Lobby

North Campus Research Complex
Wave 2 Buildings – B14, B23, B26, B36, B60
The designated Wave 2 lab entrance will be the Building 32 lobby. This entrance is located at the South of the 2800 Plymouth Road address. The entrance was chosen to accommodate accessibility, the staging of entrants for screening, and tracking of exits. NCRC Access Map

NCRC LOBBY ENTRANCE HOURS OF OPERATION: 6:00am – 6:00p

Entrance Times
6:00am-7:00am Open for all Floors

NCRC Social Distance Map

Access Control

Entry
Authorized persons are determined by your department and school approval is required to re-engage in laboratory work. All authorized persons have completed their laboratory safety and hygiene plan and required training. All persons will be validated against a list approved by the Medical School Office of Research. Anyone having questions regarding authorization for Wave 2 approved research should contact their Principal Investigator. All persons will be required to scan your Mcard for entry. Only authorized persons will be permitted to enter the building between the hours of 6:00am and 6:00pm. Access is available seven days a week Monday through Sunday.

Essential Personnel performing critical research and operations activities will continue to have 24/7 access to wave 2 buildings. Access will be restricted to the screening lobby doors. During the hours of 6am-6pm you will be subject to the building entry screening process.  Mcard access will remain intact for after hours and weekend building access for critical and essential activities only through the screening lobby doors. Mcard data will be audited.

Exit
There is no time requirement to exit the building. All persons will be required to exit through a designated door in order to allow for monitoring of building capacity. Emergency exits are available for use in the event of a fire alarm or other DPSS communicated emergency alert.

Parking
Please remember that enforcement in the parking structures and surface lots will begin on June 22 (https://ltp.umich.edu/2020/03/17/covid-19-update/, and personnel can purchase a new permit beginning June 15. The AAATA has stated they currently plan to expand service in late August.  Please refer to their website for updates. Questions regarding Michigan Medicine commuters and parking can be directed to mmcommuter@umich.edu.

Screening Process

All approved persons entering the building will be screened using the following process:

  1. You will be required to participate in a screening that ask specific questions. You are encouraged to use the electronic screening process to speed up your screening experience. Bookmark this link on your mobile device or scan the QR code on signage provided at the entrances. https://healthscreen.umich.edu/
  2. Your temperature will be taken using a touchless thermometer.
  3. If your answers to the screening disallow you from being present at work (pursuant to an applicable Executive Order, University policy, or otherwise) or you are not listed among the approved personnel, you will not be allowed access into the building.
  4. Any employee who has a positive intake screen will be referred for follow-up with the Occupational Health Services Hotline. (734-764-8021).  
  5. Occupational Health Services (OHS) will conduct the initial triage for employees with a positive screen
  6. OHS employees are trained to determine the need for a COVID-19 test.
  7. There is a process in place for employee testing, either with off-site testing or at University Health Service.
  8. Employees will not be allowed to work until cleared by OHS.
Screening Questions

Visitors/Vendors

Visitors are not permitted. Vendors arriving at the building for service, repair, or maintenance of equipment should be arranged in advance and coordinated with your building screening location. You will be expected to meet your vendor at the screening location, ensure they comply with U-M’s mask and safe distancing guidelines, and exit the building when work is complete.

Personnel Protective Equipment

Requirements
The following link provides an interpretation by Environmental Health & Safety of the Governor’s Executive Order and guidance on the use of face coverings
https://ehs.umich.edu/wp-content/uploads/2020/04/Face-Covering-Usage-for...

Distribution
Face coverings will be distributed to your labs in your lab kits. All approved Wave 2 researchers will be issued two face covering/masks to use. The lobby screening location can provide a disposable face covering to enter building if you do not have your own.

Signage
Signage will be used to designate the approved entrance and exit doors. Signage may indicate directional flow where adequate social distancing cannot be maintained. Additional signage in common areas will indicate availability, capacity, or offer reminders of proper social distancing.
BSRB SignageBSRB Restrooms and Kitchens

Common Areas/Conference Rooms

Common areas will be restricted to the designated areas per the Governor’s Executive Order.  No food or beverages are permitted in labs.  Kitchenettes should only be used for refrigeration of food and use of microwaves, with only one occupant permitted in the space at a time or as indicated on signage. It is recommended that each person using the kitchenette areas should clean and disinfect the surfaces they touch before and after each use. Custodial Services will perform daily cleaning using the standards identified in the link below along with disinfecting high touch areas in the building common areas such as elevator buttons, common area surfaces, and building door handles. Conference Rooms will be closed to comply with the Governor’s Executive Order.

Cleaning and Disinfecting

Cleaning Standards
Common equipment will be cleaned before and after use. Disinfection activities must be noted on a log that is easy for personnel to record and see, and accessible to EHS staff. CLICK HERE to download a cleaning log template. Learn more at http://ehs.umich.edu/wp-content/uploads/2020/05/General-Cleaning-and-Dis...

Sanitizer Stations
Hand sanitizer stations will be located in common areas as supplies are available. Departments can increase the number and manage additional locations within their space as needed.

Supplies
The following supplies will be provided for labs and distributed per Principal Investigator for Wave 2.

  • Sanitizing spray
  • Sanitizing wipes
  • Cloth masks
  • Marking tape

Departments will be responsible for procurement of subsequent supplies. See Procurement information at the following link: https://procurement.umich.edu/buying/covid-19-supplies

Services

The services required to support research will be maintained through each approved Wave and be ramped up in alignment with research activity needs. Updates to services are available the Medical School Facilities FAQ page. This information will be updated if service levels change.  

  1. Research Services - 734-763-0773
    1. Glass wash
    2. Autoclave
    3. Biohazard waste pickup
    4. Dock services
    5. Courier services
    6. Mail
    7. Laundry services
    8. Biomedical Stores pickup/delivery
    9. Dry ice
    10. Laboratory gases
    11. M-ship
  2. Services provided by Campus partners
    1. Click on the following link for a full update of campus provided services. https://fo.umich.edu/pdf/COVID_Service_Notice_5-19-2020.pdf
    2. Facility Maintenance – Call 734-647-2059 to report building maintenance issues
      1. Custodial Services - Call 734-647-2059 to report cleaning issues
    3. Custodial services will follow the cleaning standards linked below. It is important to only use approved areas in the building where cleaning and disinfection will be focused.
    4. Hazardous waste pickup - Call HMM at (734) 763-4568 or complete the online Waste and Supply Request form.
    5. Logistics, Transportation, and Parking
      1. Parking enforcement will tentatively resume June 22, 2020
      2. Capacity is being reported in the following structures
        1. Palmer Commons Structure
        2. Wall Street Structure
        3. Glenn Street Structure
    6. Current services including Transportation/Bus Service can be found at the following link.  https://ltp.umich.edu/2020/03/17/covid-19-update/
  3. Services not provided in this Wave
    1. Food service
    2. Property Disposition

Building Operation

Emergency Preparedness
Please see the following link for information regarding severe weather events:
https://news.dpss.umich.edu/2020/04/1971

Mechanical and Electrical Systems
The building mechanical and electrical systems for Wave 2 wet lab research are fully operational. Non-wet lab areas (office/dry research/common areas/amenities) are programmed at a reduced schedule to capture utility savings on behalf of the Medical School. These measures are essential to support the economic recovery plan. Per Executive Order 2020-90 all office work is required to be conducted remotely; therefore, office areas should not be occupied and you will not be able to adjust temperatures.

Water Flushing
Facility Maintenance and Custodial Services are flushing domestic water systems to move water through the building distribution piping. Staff approved for Wave 2 research should flush their faucets the first day of their return for 30 minutes.

High purity lab water systems are being checked and maintained by the lab water vendor. Polishing devices attached to the high purity lab water system should be flushed for 15 minutes.

Building Ventilation
Building ventilation is being reviewed and where applicable is being increased.

Research IT Restart

If you are restarting your device after a long rest, you may experience slowness or issues connecting to the network. Contact HITS for assistance, call (734 93)6-8000 or click on https://hits.medicine.umich.edu/

  1. Managed Machines (Core Workstations/Flex)
    1. Turn on your computer and connect it to the network.
    2. Run maintenance https://wiki.med.umich.edu/x/wIcY
    3. Make sure you are on the latest version of Windows10 https://hits.medicine.umich.edu/projects/own-your-upgrade-self-serve-win...
  2. Sanitizing and cleaning keyboards and mice.
    1. Use recommended wipes or a gentle sanitizing solution. Do not spray cleaner directly on the device.
    2. Carefully clean all sides and allow time to dry.
    3. See the Infection Prevention and Epidemiology website for more disinfection information http://www.med.umich.edu/i/ice/disinfection/disinfection.html

ULAM / Vivarium

Vivaria Traffic and Re-Engagement Plans for Wave 2 Buildings should be reviewed prior to building re-entry at https://animalcare.umich.edu/wave2-buildings. Please note that only personnel listed on active animal use protocols in the building(s) designated for re-activation in Wave 2 will have access to this protected link.
 
Vivarium re-engagement is dependent on the availability of all of the following:

  • Appropriate ULAM staffing levels
  • Personal Protective Equipment (PPE) required for entry to the facility as well as any additional protocol-specific PPE (i.e., for handling hazardous agents)
  • Disinfectants required for use on surfaces within the facilities

Both the Research Re-Engagement and COVID-19 Research Operations webpages on the U-M Office of Research website provide a more comprehensive list of research re-engagement guidelines, including those impacting animal-related projects.
 
If you have additional questions or concerns about ULAM operations or how your research projects may be impacted by Wave 1 of the research re-engagement plan, please contact ULAM at ulam-questions@umich.edu.

Biomedical Research Core Facilities (BRCF)

As part of the Medical School Research Reactivation Process guidelines, a wave 2 ramp-up will begin on Monday, June 8th for labs and staff who conduct research within the above-mentioned buildings. Cores located within these approved buildings are participating in this next ramp-up wave.

  • Advanced Genomics Core (drop off locations within MSRB and NCRC have been approved to reopen)
  • Biomedical Research Store (BSRB, LSI, NCRC & MSRBII have been approved to reopen)
  • Epigenomics Core (location has been approved to reopen)
  • Flow Cytometry Core (all locations have been approved to reopen)
  • Microscopy Core (BSRB and NCRC have been approved to reopen)
  • Proteomics & Peptide Synthesis Core (location has been approved to reopen)
  • Transgenic Animal Model Core (location has been approved to reopen)
  • Vector Core (location has been approved to reopen)

While not part of Wave 2, the Bioinformatics Core and Metabolomics Core are available for remote consultation.
 
Update to Sanger Sequencing Services
The university has contracted Eurofins to provide Sanger Sequencing services as a preferred external vendor. Effective June 1, a M-Marketsite punch out catalog is available through Eurofins and drop box locations are as follows:

  • BSRB outside of Room A852
  • LSI Dock 2452
  • MSRBII C582
  • NCRC B14 Rm 122 (drop off window)

During the Research Reactivation Process, please note that drop off locations within these approved buildings are accessible to labs and staff with building access only. For procurement questions, please contact procurement.research@umich.edu. For technical questions about Sanger Sequencing through Eurofins, contact Jessica Rhine at (301) 356-3402 or jessicarhine@eurofinsus.com.

CLICK HERE for details about how these Cores will operate during Research Reactivation, and regular updates regarding the BRCF. Questions can be directed to brcf-umms@umich.edu.

Compliance

Environmental Health & Safety (EHS) will perform walkthroughs to help maintain public health standards so that labs can remain open, including holding surprise inspections to ensure everyone is 6 ft apart and wearing masks.  Please keep in mind that they can still write you up for any other infractions as well (i.e  safety glasses, etc). Report lab safety issues, including personnel who are ill or not following safety protocols, via the U-M compliance hotline website. Report lab safety issues, including personnel who are ill or not following safety protocols, via the U-M compliance hotline website. You can also report concerns by calling 866-990-0111 or contacting EHS at 734-647-1143 or emailing EHS. OVPR and Occupational Health Services will track aggregate data on COVID-19 illness in labs with weekly reports.

EHS Checklist for Restarting Research Activities
All person returning to the labs should consult the link below and follow the recommendations to prepare for the restart of research activities.
https://ehs.umich.edu/wp-content/uploads/2020/05/EHS-Checklist-for-Resta...

Other Information

AEC/Construction Services
Construction Services is offering a selection of plexi-glass shielding options (along with approximate pricing) that they can fabricate and install for specific applications. Requests can be made through the following link. https://requests.fo.umich.edu/Home/NonGeneralFund

Acrylic Shield 1Acrylic Shield 2Acrylic Shield 3
Edited By: accurtis@umich.edu
Last Updated: June 5, 2020