Student Access to Patient Data

Michigan Medicine has a number of resources for accessing patient health data for research, including the Precision Health Analytics Platform and DataDirect. View the information below for more details. Still not sure what resource to use? CLICK HERE to schedule a consultation.

The University of Michigan has put together a suite of tools to access patient health data that differ based on the data need, the role of the requestor, and the risk level associated with accessing particular data. These tools and resources enable regulated access to clinical data on more than 4 million unique patients from Michigan Medicine.

Overview of Available Resources

Precision Health DataDirect

guage iconPrecision Health DataDirect

Level of Data Identifiability: Coded, date-shifted

Basic Requirements: Level-1 account

Data Refresh: Once per quarter

Data Storage: Precision Health Turbo

Access: Automatic following requirements below

HIPAA Training: MyLINC

PEERRS Certification: Human Subjects Research Protections

Signed Attestation: Precision Health attestation emailed to PHDataHelp@umich.edu

Faculty Member Sponsorship: Through the self-serve tool

eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination

Email Contact: PHDataHelp@umich.edu

Precision Health De-identified RDW

gauge iconPrecision Health De-identified RDW

Level of Data Identifiability: Coded, date-shifted 

Basic Requirements: Level-1 account

Data Refresh: Once per quarter

Data Storage: Precision Health Turbo

Access: Automatic following requirements below

HIPAA Training: MyLINC

PEERRS Certification: Human Subjects Research Protections

Signed Attestation: Precision Health attestation emailed to PHDataHelp@umich.edu

Faculty Member Sponsorship: Through the attestation

eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination

Email Contact: PHDataHelp@umich.edu

Custom Data Extract (Data Office)

gauge iconCustom Data Extract (Data Office)

Level of Data Identifiability:

Basic Requirements: Level-1 or Level-2 account based on data

Data Refresh: One day behind

Data Storage: Investigator’s HIPAA compliant server

Access: Request Form

HIPAA Training: MLearning

PEERRS Certification: Human Subjects Research Protections

Signed Attestation: Signed Attestation

Faculty Member Sponsorship: Through the attestation

eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination

Email Contact: dataoffice@umich.edu

Michigan Medicine DataDirect

gauge iconMichigan Medicine DataDirect

Level of Data Identifiability:

Basic Requirements: Level-2 account

Data Refresh: One day behind (1-month lag in billing data)

Data Storage: Investigator’s HIPAA-compliant server

Access: Request Form

HIPAA Training: MLearning

PEERRS Certification: Human Subjects Research Protections

Signed Attestation: Virtual attestation signed each time researcher creates a dataset

Faculty Member Sponsorship: Through the request process & attestation

eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination

Email Contact: dataoffice@umich.edu

EMERSE

gauge iconEMERSE

Level of Data Identifiability:

Basic Requirements: Level-2 account

Data Refresh: One day behind

Data Storage: Investigator’s HIPAA compliant server

Access: Request Form

HIPAA Training: MLearning

PEERRS Certification: Human Subjects Research Protections

Signed Attestation: N/A

Faculty Member Sponsorship: Through the request process

eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination

Email Contact: dataoffice@umich.edu

MiChart EHR Access

gauge iconMiChart EHR Access

Level of Data Identifiability:

Basic Requirements: Level-2 account

Data Refresh: Real time

Data Storage: Investigator’s HIPAA compliant server

Access: MiChart Research Access Request Form

HIPAA Training: MyLINC & MLearning

PEERRS Certification: Human Subjects Research Protections

Signed Attestation: Signed Attestation

Faculty Member Sponsorship: Through the request process & attestation

eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination

Email Contact: dataoffice@umich.edu

MiChart

MiChart is the electronic health record system used by Michigan Medicine. Access to MiChart should be considered a last resort and only be requested if other forms of clinical data access have been rigorously considered and found inadequate to achieve the goals of the research project. The use of MiChart patient data for research or quality improvement purposes is a privilege, not a right.  With this privilege comes the responsibility to protect the privacy of individuals whose sensitive data are being studied, and to not use, disclose, or transfer data other than as permitted by IRBMED, Compliance, and federal and state law.

  • Volunteers are not allowed to access MiChart.
  • Undergraduates who successfully complete the requirements below can only access MiChart with a H.I.T.S. core image device on university property under the supervision of their sponsoring faculty/staff member.
  • Graduate students who successfully complete the requirements below can access MiChart remotely with a H.I.T.S. core image device, but only within the United States.

Undergraduate/graduate students who successfully complete the requirements below may be granted read-only permission to MiChart for a limited time period determined by Compliance.

Student Requirements for MiChart Access

  • Have you contacted the Data Office to request student access to MiChart? CLICK HERE to make the request, including details about your status. Are you an undergraduate or graduate student? If you're an undergraduate, what is the name of your research program or course in which you're enrolled? Then wait until you have received confirmation from the Data Office to complete the next steps. 
  • Have you met your program’s (for instance UROP) requirements for accessing patient data?
  • Have you completed PEERRS training in My LINC?
  • Has your faculty mentor listed you as a study team member on the IRBMED application?
  • Has your faculty mentor sponsored you to get a Level 2 account?
  • Have you completed PRIV 10001 HIPAA training in M-Learning? (you’ll need the Level 2 authentication to access M-Learning)
  • Have you completed the MiChart training (course #MC-RE20001V) in M-Learning?
  • Have you signed the Responsible Use of Patient Data Attestation (along with your faculty mentor) and submitted to the Data Office?
  • Have you signed the University of Michigan Health System Code of Conduct Attestation and submitted to the Data Office?

Faculty Mentor Requirements

  • Do you accept responsibility for ensuring team members are appropriately trained for use of the system, and will ensure competent team members carry out these responsibilities?
  • Have you listed the student on the IRBMED application?
  • Have you sponsored the student to get a Level 2 account?
  • Undergraduates are only allowed to access MiChart with a H.I.T.S. core image device on university property. Do you have a core image device in your office that the student can use?
  • Have you signed the Responsible Use of Patient Data Attestation (along with the student) and submitted to the Data Office?

 

Questions?

Contact us or call (734) 615-2100 

North Campus Research Complex, Building 400, 1600 Huron Parkway, Ann Arbor, MI 48105

A list of Data Office contacts is available in the Personnel Directory