Overview of Available Resources
Precision Health DataDirect
Precision Health DataDirect
Level of Data Identifiability: Coded, date-shifted
Basic Requirements: Level-1 account
Data Refresh: Once per quarter
Data Storage: Precision Health Turbo
Access: Automatic following requirements below
HIPAA Training: MyLINC
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Precision Health attestation emailed to PHDataHelp@umich.edu
Faculty Member Sponsorship: Through the self-serve tool
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: PHDataHelp@umich.edu
Precision Health De-identified RDW
Precision Health De-identified RDW
Level of Data Identifiability: Coded, date-shifted
Basic Requirements: Level-1 account
Data Refresh: Once per quarter
Data Storage: Precision Health Turbo
Access: Automatic following requirements below
HIPAA Training: MyLINC
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Precision Health attestation emailed to PHDataHelp@umich.edu
Faculty Member Sponsorship: Through the attestation
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: PHDataHelp@umich.edu
Custom Data Extract (Data Office)
Custom Data Extract (Data Office)
Level of Data Identifiability:
- Coded, Limited, Direct identifiers, Protected Health Information
- Customized based on study/project design
- (minimal necessary; only what is explicitly approved by IRBMED)
Basic Requirements: Level-1 or Level-2 account based on data
Data Refresh: One day behind
Data Storage: Investigator’s HIPAA compliant server
Access: Request Form
HIPAA Training: Cornerstone Learning
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Signed Attestation
Faculty Member Sponsorship: Through the attestation
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: dataoffice@umich.edu
Michigan Medicine DataDirect
Michigan Medicine DataDirect
Level of Data Identifiability:
- Direct identifiers, Protected Health Information
- (minimal necessary; only what is explicitly approved by IRBMED)
Basic Requirements: Level-2 account
Data Refresh: One day behind (1-month lag in billing data)
Data Storage: Investigator’s HIPAA-compliant server
Access: Request Form
HIPAA Training: Cornerstone Learning
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Virtual attestation signed each time researcher creates a dataset
Faculty Member Sponsorship: Through the request process & attestation
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: dataoffice@umich.edu
EMERSE
EMERSE
Level of Data Identifiability:
- Direct identifiers, Protected Health Information
- (minimal necessary; only what is explicitly approved by IRBMED)
Basic Requirements: Level-2 account
Data Refresh: One day behind
Data Storage: Investigator’s HIPAA compliant server
Access: Request Form
HIPAA Training: Cornerstone Learning
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: N/A
Faculty Member Sponsorship: Through the request process
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: dataoffice@umich.edu
MiChart EHR Access
MiChart EHR Access
Level of Data Identifiability:
- Direct identifiers, Protected Health Information
- (minimal necessary; only what is explicitly approved by IRBMED)
Basic Requirements: Level-2 account
Data Refresh: Real-time
Data Storage: Investigator’s HIPAA-compliant server
Access: MiChart Research Access Request Form
HIPAA Training: MyLINC
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Signed Attestation
Faculty Member Sponsorship: Through the request process & attestation
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: dataoffice@umich.edu
MiChart
MiChart is the electronic health record system used by Michigan Medicine. Access to MiChart should be considered a last resort and only be requested if other forms of clinical data access have been rigorously considered and found inadequate to achieve the goals of the research project. The use of MiChart patient data for research or quality improvement purposes is a privilege, not a right. With this privilege comes the responsibility to protect the privacy of individuals whose sensitive data are being studied, and to not use, disclose, or transfer data other than as permitted by IRBMED, Compliance, and federal and state law.
- Volunteers are not allowed to access MiChart.
- Undergraduates who successfully complete the requirements below can only access MiChart with a H.I.T.S. core image device on university property under the supervision of their sponsoring faculty/staff member.
- Graduate students who successfully complete the requirements below can access MiChart remotely with a H.I.T.S. core image device, but only within the United States.
Undergraduate/graduate students who successfully complete the requirements below may be granted read-only permission to MiChart for a limited time period determined by Compliance.
Student Requirements for MiChart Access
- Have you contacted the Data Office to request student access to MiChart? CLICK HERE to make the request, including details about your status. Are you an undergraduate or graduate student? If you're an undergraduate, what is the name of your research program or course in which you're enrolled? Then wait until you have received confirmation from the Data Office to complete the next steps.
- Have you met your program’s (for instance UROP) requirements for accessing patient data?
- Have you completed PEERRS training in My LINC?
- Has your faculty mentor listed you as a study team member on the IRBMED application?
- Has your faculty mentor sponsored you to get a Level 2 account?
- Have you completed PRIV 10001 HIPAA training in Cornerstone Learning? (you’ll need the Level 2 authentication to access)
- Have you completed the MiChart training (course #MC-RE20001V) Cornerstone Learning?
- Have you signed the Responsible Use of Patient Data Attestation (along with your faculty mentor) and submitted to the Data Office?
- Have you signed the University of Michigan Health System Code of Conduct Attestation and submitted to the Data Office?
Faculty Mentor Requirements
- Do you accept responsibility for ensuring team members are appropriately trained for use of the system, and will ensure competent team members carry out these responsibilities?
- Have you listed the student on the IRBMED application?
- Have you sponsored the student to get a Level 2 account?
- Undergraduates are only allowed to access MiChart with a H.I.T.S. core image device on university property. Do you have a core image device in your office that the student can use?
- Have you signed the Responsible Use of Patient Data Attestation (along with the student) and submitted to the Data Office?