Medical School Research Administration Fellowship

Preparing Future Leaders in Research & Strategy

program graphic: applications due by February 18As the biomedical research enterprise has expanded over the last two decades, career opportunities for biomedical Ph.D.'s have significantly diversified. A need for experienced leaders in academic research administration in this new career landscape has emerged, but Ph.D. graduates have had limited opportunity to actively prepare for those careers. New this year in Michigan Medicine, the Medical School Office of Research, in collaboration with the Office of Graduate & Postdoctoral Studies, is offering a new postdoctoral training opportunity to prepare fellows for a successful career in biomedical research administration.

The University of Michigan Medical School Research Administration Fellowship leverages the extensive biomedical research enterprise at the University of Michigan (UM) and the existing strengths of the Office of Research at the University of Michigan Medical School (UMMS), in collaboration with other units within UMMS, to provide professional experience and skill building in different aspects of research administration. The fellowship offers a unique experience to work closely with and learn from Medical School leaders to explore research administration and build an exceptional foundation to launch a career in research administration. Fellows will have the opportunity to immediately participate in and directly add value to the Medical School research enterprise.

The 2019 application cycle has closed.
The next call for applications will be in January 2020.

 

Logo for the Office of Graduate and Postdoctoral Studies

 

 

 

MISSION & OBJECTIVES

Mission

As the biomedical research enterprise has expanded over the last two decades, career opportunities for biomedical Ph.D.'s have significantly diversified. A need for experienced leaders in academic research administration in this new career landscape has emerged, but Ph.D. graduates have had limited opportunity to actively prepare for those careers. New this year in Michigan Medicine, the Medical School Office of Research, in collaboration with the Office of Graduate & Postdoctoral Studies, is offering a new postdoctoral training opportunity to prepare fellows for a successful career in biomedical research administration.

As a premier, research-intensive academic medical center, the University of Michigan Medical School is world renowned with nearly $600 million in external research funding. The Medical School Office of Research proudly supports our internationally-recognized researchers pursuing innovative science to improve the health and wellbeing of our patients, the citizens of Michigan, and beyond. To that end, the UMMS Office of Research strives to enhance biomedical research at UM by maintaining an investigator-focused infrastructure, facilitating and diversifying investigators’ avenues for funding, providing unique mentoring activities, and streamlining research processes. There are more than a dozen units within the UMMS Office of Research that offer support for the research community, ranging from the Biomedical Research Core Facilities to proposal review by the Grant Services & Analysis Office to clinical study development by the Michigan Institute for Clinical & Health Research (MICHR). Across each unit, the primary mission for the UMMS Office of Research is to foster an environment of innovation and efficiency that serves the UM research community and contributes to positive patient impact.

In collaboration with the UMMS Office of Research, there are additional administrative units at UM and beyond that contribute to the biomedical research enterprise spanning many functionalities of work to provide career development opportunities for Ph.D. graduates and postdoctoral trainees.

The UMMS Research Administration Fellowship is designed to provide graduating doctoral students and postdoctoral trainees with an opportunity to launch a career in university-based administration. The program selects highly qualified and committed participants to engage in innovative projects that enhance biomedical research at UM. In a series of unit rotations, selected fellows will be immersed in critical units of the UMMS Office of Research and additional partnering units at UM to receive a hands-on learning experience and direct mentorship from leaders in the field of biomedical research.

Why Michigan Medicine?

Screenshot of Research MetricsYou can view the latest research facts for the University of Michigan Medical School here.

University of Michigan Medical School facts as of November, 2018:

  • 3,762 faculty
  • $588.4M Total Awards
  • $329.8M NIH Awards
  • #12 NIH Ranking
  • $102.8M Industry Sponsored Awards
  • $508.2M Expenditures
  • 6,791 Publications
  • 1,796 Active Clinical Trials
  • 235 Invention Reports
  • 1.6M+ Sq. Ft. Laboratory Space

Program Goals & Objectives

The UMMS Research Administration Fellowship connects science and business competencies to diversify a talent pool and prepare fellows for a career in biomedical research administration. At the conclusion of the program, participating fellows will be able to demonstrate the following: 

  • Advanced knowledge in business principles and biomedical research operations and infrastructure
  • Applied leadership and project management capabilities
  • Effective oral and written communication of business concepts
  • Accomplished analytical thinking and problem-solving skills
  • Enhanced professional and career development strategies

ABOUT THE FELLOWSHIP

Structure

The UMMS Research Administration Fellowship is a two-year program that consists of core rotations within the UMMS Office of Research, combined with additional elective rotations with UMMS Office of Research units or partners (3-6 months), as well as an extensive impact project within a unit. Year one of the fellowship emphasizes strategic, core rotations aimed at advancing institutional priorities while cultivating foundational business and research administration competencies. The fellowship, through the elective options, allows a customizable immersion into areas of specific interest to the fellow. Additionally, fellows will support executive-level meetings to observe first-hand enterprise management and decision making. Fellows will begin the program with a one-week orientation and onboarding within the UMMS Office of Research. Following the one-week onboarding, fellows will begin their first of several core rotations within the UMMS Office of Research. While in rotations, fellows will continue to meet with the Steering Committee within the UMMS Office of Research for professional guidance and coaching and to monitor progress in the program.

View the core/elective rotation and training worksheet for an example schedule.

graphic of the fellowship rotations: first 3 months and next 6 months is a core rotation; next 6 months is elective rotation; and last 9 months is the impact rotation

The UMMS Office of Research

The Steering Committee within the UMMS Office of Research is responsible for all administrative duties related to the fellowship program, including promotion, recruitment, rotation development, fellow progress, and evaluation.

Professional Competencies

While in the rotations, fellows will continue to meet with the Steering Committee on a weekly basis to monitor progress within the current rotation, as well as demonstrate the completion of additional trainings and professional competencies.

At the conclusion of the program, participating fellows will be able to demonstrate the following professional competencies:

  • Business Acumen
  • Communication (written and oral).
  • Management Skills (time and interpersonal)
  • Leadership and Mentorship
  • Career Development and Growth Mindset
  • Teamwork and Collaboration
  • Networking

Fellows should expect to spend a minimum of two hours per week on activities related to professional competencies (e.g., seminars, conferences, online education/research, etc.) during each rotation. The Steering Committee will work closely with the fellow on resource identification for a targeted development and enrichment of professional competencies. Fellows will demonstrate the accomplishment of competencies through a professional growth project and will also document competency implementation during their unit rotations via periodic written reports and/or oral presentations. Unit mentors will have the opportunity to provide structured feedback to fellows on proficiencies met and on opportunities for growth.

Unit Rotations & Objectives

The individual goals and objectives of each unit rotation will vary depending on the host site and the outlined project for the fellow. However, the broad goals and objectives of all unit rotations are the following:

  • Understand the mission and vision of the host unit via active engagement.
  • Develop a big picture knowledge of unit’s value to the overall research enterprise.
  • Gain professional mentorship and opportunities for growth.
  • Facilitate the acquisition and application of new transferrable skills.

Biomedical Research Core Facilities
The Biomedical Research Cores are centralized facilities or labs which offer shared services, shared equipment, resources, and expertise to biomedical researchers and investigators on a fee-for-service basis.

Calendar Review & Analysis Office
The Calendar Review & Analysis Office (CRAO) assists principal investigators and study teams conducting clinical research by providing analysts and support specialists who can provide guidance on the billing calendar, required core documents, our Michigan Budget Enrollment Calendar Tool (MBECT) and even clinical research billing analysts who will audit and work to have clinical research billing errors corrected.

Center for Discovery of New Medicines
The Center for Discovery of New Medicines is the translational research/drug discovery center at the University of Michigan. It brings together the expertise required to advance projects from idea to clinical proof-of-concept.

Central Biorepository​
The Central Biorepository facilitates discovery and improves healthcare outcomes by providing high-quality, highly annotated biospecimens donated for basic, clinical, and translational research.

Clinical Trials Support Office
The Clinical Trials Support Office (CTSO) is the management team for the seven trans-departmental Clinical Trials Support Units (CTSUs). The CTSO offers enterprise-wide standards, policies, and a common infrastructure. All clinical trials at U-M are required to be supported by a CTSU.

Data Office for Clinical & Translational Research
The Data Office for Clinical & Translational Research aims to accelerate research by enabling secure access to patient data through investigator-friendly, self-serve tools, and custom data extracts.

Department Administration – Basic Sciences
UMMS is home to nine basic science departments doing cutting edge research and delivering top-quality education. Administration within these departments are led by Chief Department Administrators who oversee the organizational workflow of core departmental personnel; manage overall finances such as intramural and extramural funding; administer space and research resources; and liaise with key units such as HR, Office of Research.

Fast Forward Medical Innovation
Fast Forward Medical Innovation offers resources and support to world-class biomedical researchers at the University of Michigan, and across the state. Their groundbreaking funding programs, dynamic educational offerings, and deep industry connections help biomedical researchers navigate the road to successful innovation and commercialization, with the ultimate goal of positively impacting human health.

Grant Services & Analysis
Grant Services & Analysis serves several functions for the Medical School and Michigan Medicine. They review all proposals routed through eResearch Proposal Management (eRPM), provide pre- and post-award support, provide data for sections of the M-DASH and M-STAT systems, and design and implement Research Development services that help faculty become successful in obtaining and maintaining extramural funding.

Institutional Review Boards - University of Michigan Medical School
A component of the University of Michigan's Human Research Protection Program (HRPP), the five Institutional Review Boards of the University of Michigan Medical School (IRBMED) oversee human subjects research conducted at the Medical School and Michigan Medicine.

Leadership, Core Operations, & Management
Medical School Office of Research leadership provides operational and fiscal management of all the supporting units. Critical activities include the implementation of strategic initiatives, leading enterprise change management, and fostering collaborations with the research community across the university.

MICHR Research Development Core
The MICHR Research Development Core provides strategic input and support for grant proposals and research ideas. Services offered by the Research Development Core include in-person consultation; grant editing; large-scale grant support; and workshops focused on grant writing and team science.

Office of Graduate and Postdoctoral Studies (OGPS)
OGPS is an information hub and resource for trainees, faculty, and staff. OGPS provides a foundation and a community for graduate, postbac, and postdoctoral trainees to explore the next step of their career in the biomedical sciences. The OGPS team develops programs and pathways for students and postdocs to grow intellectually, personally, and professionally on their scientific journey.

Regulatory Support Consultation - The Michigan Institute for Clinical and Health Research
The MICHR IND/IDE Investigator Assistance Program (MIAP) provides consultation on research involving investigational agents such as drugs, devices, and biologics. MIAP services include determination of regulatory pathway, protocol and informed consent, assistance with FDA meetings, and guidance on navigating investigational agent regulation and compliance.

Research Intelligence & Analytics
Research Intelligence and Analytics provides strategic decision support for the Medical School’s research mission through the execution of complex data-driven investigations, often in collaboration with internal and external partners. Our work spans from retrospective financial analysis, to competitive intelligence, to predictive models of future impact.

Research Policy and Advocacy, Government Relations
Michigan Medicine Dean’s Office advocates to state and federal governments and keeps Michigan Medicine abreast of policy changes that affects research and clinical work. This office, led by Chief Government Relations Officer, also responds in a proactive manner to policy issues.

Unit for Laboratory Animal Medicine
The Unit for Laboratory Animal Medicine (ULAM) is one of the nation’s oldest and most recognized programs training laboratory animal veterinarians. ULAM provides a variety of services and educational offerings to support the U-M research community and the animals under their care.

Example Rotation Projects

Customer Relationship Management - Fast Forward Medical Innovation

Fast Forward Medical Innovation (FFMI) has a relationship with a variety of customers, including faculty innovators, student trainees, and industry representatives engaged in business development activities, innovation funding and mentorship, and commercialization education programs. As a result, a strong focus is placed on customer service and relationship management across each of the FFMI initiatives. To manage and analyze these customer interactions, as well as resulting data, FFMI has the need for a UMMS Research Administration Fellow to research, select, and fully implement a customer relationship management tool. The envisioned software tool will be used to drive strategy and improve customer relationships across the FFMI pipeline, ultimately leading to innovations that improve patient health.

Project: Customer Relationship Management Tool
Timeline: 6 months
Advisor: Jon Servoss​
Goal: Research, select, and implement a customer relationship management tool across three FFMI strategies.

Unit Rotation Expectations

The UMMS Office of Research will work with each host unit to meet the following expectations for participation in the program:

  • Designate a rotation mentor to interact with the fellow and report to the UMMS Office of Research.
  • Identify a three- to six-month project and desired objectives appropriate for a Ph.D. trained fellow.
  • Report progress during the rotation and once at its conclusion.
  • Evaluate the fellow’s performance based on the outlined objectives at the end of the rotation.

Incentives for Host Units to Participate

There are several benefits for being a host unit and participating in the program:

  • Coach a biomedical Ph.D. trained fellow to develop and implement a project that holds value to the unit.
  • Bridge connections to other research units through innovative projects.
  • Contribute to the educational mission of the university by acting as professional mentor, teacher, and career guidance coach in your area of expertise.
  • Directly help shape the future biomedical research administration workforce.
  • Accelerate and strengthen the University of Michigan’s motto as Leaders and Best by creating novel and forward-thinking opportunities for Ph.D. graduates.
  • Receive national and international recognition in the program marketing and recruiting efforts.

Learn More! Upcoming Open Houses

Not sure what a career in research administration involves? Learn more at the upcoming open houses! Students, postdocs, faculty are all welcome at these information sessions.

Tuesday, January 29
10:00 AM - 11:00 AM
North Campus Research Complex (NCRC), Building 520, Room 1122

Thursday, January 31
9:00 AM - 10:00 AM
Taubman Health Sciences Library (THSL), Room 2955

RSVP here!

APPLICATION REQUIREMENTS

Eligibility

Applicants must be graduating doctoral students or postdoctoral trainees in a biomedical or life science-related field currently at the University of Michigan. A Ph.D. degree must be granted prior to starting the fellowship. Applicants must be a U.S. Citizen or Permanent Resident.

Application

Apply here!

Resume

Applicants must provide a current resume (limit 2 pages).

Note: The written statement and resume must be combined into one single .pdf document when uploading to Competition Space.

Two Written Statements

You will submit one 500 word answer to why you are interested in the UMMS Research Administration Fellowship and how the opportunity will help you develop personally and professionally to achieve your short- and longer-term goals. The second statement should be a 500 word answer to one of the following questions (listed beneath #2 below). In total, you will submit two statements of 500 words each. 

  1. Applicant is required to submit a written statement addressing why you are interested in the UMMS Research Administration Fellowship and how the opportunity will help you develop personally and professionally to achieve your short- and longer-term goals. Please limit your response to 500 words or less.
  2. Applicant should submit a written statement that addresses one of the following prompts. Please limit your response to 500 words or less.
    • Describe something interesting about yourself that is not reflected on your resume. How will that contribute to your success in the UMMS Research Administration Fellowship?
    • Describe a challenge or barrier you have experienced in conducting research at the University of Michigan and discuss what you would do as a leader to address it.
    • Describe a situation outside the scope of your research where you had to problem solve and demonstrate leadership. Who was involved? What happened? How did you exhibit leadership?
    • Describe your extracurricular activities (e.g., a hobby, sport, club, etc.) and explain how that contributes to defining who you are and to offering a unique perspective or value to a unit during your rotations.
    • If selected, how will you directly contribute to the success of the Research Administration Fellowship as its inaugural cohort?

Letters of Recommendation

Please provide two (2) letters of recommendation; one related to your academic/research activities and the other related to your non-academic activities.

Submission Instructions

Applications should be submitted as one single .pdf document via Competition Space.

The Selection Process

  • Applications are due February 18, 2019 (11:59 PM EST).
  • Selected applicants will be asked to participate in a round of phone interviews, and the most qualified candidates will be invited for in-person interviews with the program Selection Committee.
  • Fellows will begin July 8, 2019.

 

Compensation & Benefits

Fellows receive a salary competitive with leading administrative fellowship programs as well as a competitive benefits package, including health care insurance and dental and vision plans. Each fellow also receives support to attend up to two conferences.

FREQUENTLY ASKED QUESTIONS (FAQs)

How many fellows will be accepted in 2019?

Two fellows will be selected to participate in the 2019 cohort.

When will I hear back from the review committee?

All applicants will learn of initial decisions by the Selection Committee before early March 2019. Selected applicants will be contacted to set up an interview, with final decisions made in March.

Can I apply if I did not graduate from the University of Michigan?

Yes! Applicants must be graduating doctoral students from UM or current postdoctoral trainees at UM (regardless of where your PhD was obtained) in a biomedical or life science-related field.

When do I need to complete my Ph.D.?

You must have your Ph.D. completed by the start of the program: July 8, 2019.

Does this position require a background check/screening or drug test?

As with all employees in the U-M Health System and Michigan Medicine, a background screening is required for employment. For more information on the policy for background screenings, visit U-M Human Resources.

Pre-employment drug testing is also a requirement of the U-M Health System and Michigan Medicine for all selected candidates upon acceptance of a contingent offer of employment/appointment, and may use a third party administrator to conduct the drug screening. For more information on the policy for drug testing, visit U-M Human Resources.

Does the Medical School Research Administration Fellowship program sponsor international students for H1-B visas or green cards?

No, at this time we do not sponsor international students or post-doctoral fellows for our fellowship program.

Is the fellowship a full-time job? What is the time commitment?

The fellowship is considered a full-time job/effort. You cannot participate in an additional postdoc training, other employment, or any other fellowships while participating in this program.

When does the program start?

The program will begin on Monday, July 8, 2019.

I'm already a postdoc. Do I qualify?

Yes! A current UM postdoc can apply. You do not have to have a completed Ph.D. from UM. 

How should Letters of Recommendation be submitted?

The Letters of Recommendation are sent through the system during the application process. You will be asked to provide email addresses for those that you wish to submit on your behalf. They will send your Letter of Recommendation directly through the system. You can view this feature while drafting your application in Competition Space.

Questions?