IRBMED: COVID-19 News and Updates

U-M Office of Research (UMOR) Updates: Research Guidelines during COVID-19

May 25, 2021

The requirement that studies submit a Human Research Activation Checklist has been suspended as of 5/25/2021. This suspension does not indicate the return to pre-COVID-19 research conditions. The safety of research participants, individuals accompanying them in their research participation, the research workforce, and our broader communities, is the leading priority. Study teams must adhere to all of the most up-to-date university policies as outlined on the UMOR Research Re-engagement website

April 21, 2021

VPR Update: News from the Vice President for Research 

  • Laboratories and research spaces across the three U-M campuses may operate at a density capacity that safely allows for at least six feet of social distancing between personnel.
  • Study teams (including those newly applying for Tier 3 activation) are required to work within the guidelines outlined in their Human Research Activation Checklist. Researchers must resubmit their checklist if they intend to transition from remote to in-person activity and/or from clinician to other study team members.
  • Laboratories and research spaces across the three U-M campuses may begin to operate at a density capacity that safely allows for at least six feet of social distancing between personnel. After March 31, there is no longer a mandate to maintain 144 square feet per person.

March 17, 2021

VPR Update: News from the Vice President for Research 

  • All human research studies categorized as Tier 3, which have been paused since last spring, may resume in-person activity beginning April 1. These studies must first apply for activation.
  • Study teams (including those newly applying for Tier 3 activation) are required to work within the guidelines outlined in their Human Research Activation Checklist. Researchers must resubmit their checklist if they intend to transition from remote to in-person activity and/or from clinician to other study team members.
  • Laboratories and research spaces across the three U-M campuses may begin to operate at a density capacity that safely allows for at least six feet of social distancing between personnel. After March 31, there is no longer a mandate to maintain 144 square feet per person.​

December 14, 2020

Human research studies paused early in the COVID-19 pandemic were eligible to apply for reactivation through the Human Research Activation Committees charged by the Office of the Vice President for Research beginning late July 2020. In November 2020, Tier 2 human research studies classified as an observational study or Benefit Level 4 on the human research activation checklist were required to pause in-person activity with research participants. 

IRBMED Guidance: Study-Specific Planning for Research Reactivation

July 10, 2020

PROCEDURES FOR BEGINNING OPERATIONS DURING RESEARCH REACTIVATION:

The UMOR website (https://research.umich.edu/covid-19) provides specific details associated with research reactivation (Tier) procedures. To assure the safety of research participants, individuals accompanying them in their research participation, the research workforce, and the broader communities, research is being reactivated in four Tiers. Benefits of the research to individual participants is balanced with the risk of COVID-19 community transmission.

The information provided to assist the study teams in preparing their activation plans in compliance with applicable regulations, UMOR and IRBMED procedures, and best practices.

See full guidance: Study Specific Planning for Research Reactivation (PDF)

Also available: IRBMED Guidance: Initiating New COVID-19 Related Research (PDF) (July 10)
 

Single IRB and Multi-Site Research Information for Research Reactivation

July 6, 2020

Ceded studies

Studies that are utilizing an external IRB must still follow all UMOR procedures for ramping up the study.  This includes obtaining approval from the Reactivation Committee.  An amendment (or ORIO) must also be submitted to IRBMED prior to re-opening the study.

sIRB Instructions

Please check back to this page frequently for specific instructions and guidance regarding ramping up sIRB studies.

All UM study teams will need to collect current information from each participating site regarding current, local study status. If UM is the IRB of Record, as the lead study team, download this Single IRB COVID-19 Checkpoint Survey for Participating Sites and fill out the study title and HUM#. After that is done, send this document to all of the participating sites that UM IRBMED is the IRB of record for. Each site will need to fill out the survey and return it as directed at the bottom of the survey.  
 

TIERED HUMAN RESEARCH REACTIVATION DURING COVID-19 

June 22, 2020              

 

Beginning June 22, human research studies paused during the COVID-19 pandemic can apply for reactivation to the Human Research Activation Committees charged by the Office of the Vice President for Research. U-M research leadership has now developed protocols and procedures to safely re-engage in-person human research activity. The order and timing of these activation procedures considers proposed research benefits provided to individual participants balanced with the risk for COVID-19 community transmission. The process will utilize four Activation Tiers.

For more information, UMOR has issued guidelines and FAQs on the UMOR Research Re-Engagement Website and IRBMED has issued guidance for submitting Reactivation information, study changes as amendments or ORIOs to IRBMED. 

Guidance on Preferred Methods for Obtaining Informed Consent for COVID-19 Research

April 17, 2020

IRBMED has new guidance detailing requirements for the preferred methods at Michigan Medicine for obtaining research informed consent from COVID-19 positive patients (or those undergoing testing) or their LAR. The appropriate option for an obtaining a patient’s consent will depend on the individual circumstances for the patient and require study teams to follow informed consent procedures as approved by the IRB. See the guidance and related documents below and contact IRBMED (irbmed@umich.edu or 734-763-4768) with questions about these procedures.

Note: The ‘Wet Ink Signature / No Photo’ and ‘No Signature’ methods are not to be utilized outside of COVID-19 circumstances as they represent FDA guidance for obtaining consent during the pandemic.

Michigan Medicine COVID-19 Research Informed Consent Procedures

Informed Consent Language for Clinical Studies Researching COVID-19

April 16, 2020

On March 10, 2020, the Secretary of the Department of Health and Human Services (HHS) issued a declaration under the Public Readiness and Emergency Preparedness (PREP) Act for covered countermeasures against COVID-19. The declaration grants immunity to entities involved in COVID-19 countermeasures by limiting a research subject’s ability to sue if injury or harm occurs while participating in a COVID-19 clinical study (including Emergency Use studies). If participation in the study results in serious physical injury or death of a subject, the federal government has a program that may provide compensation to the subject or their family. IRBMED has issued new guidance related to this and required informed consent language for these COVID-19 clinical studies.

IRBMED Guidance: PREP ACT Language for COVID-19 Research Informed Consent

Notice of Declaration under the PREP Act

The Countermeasures Injury Compensation Program
 

NIH Issues Automatic 12 Month Extension to Active Non-NIH Certificates of Confidentiality

April 15, 2020

Research studies that are funded by NIH are automatically deemed issued a Certificate under the NIH Policy on Certificates of Confidentiality (CoC). The CoC automatically extends as long as the NIH funding continues, including any no-cost extensions. Under normal circumstances institutions with CoCs for non-NIH funded studies are required to apply for a new CoC upon the expiration of the current one in order to extend the CoC protection past the stated expiration date. To decrease the burden for the research community, during the public health emergency for COVID-19, NIH is automatically extending the expiration dates for NIH issued CoCs that were current (i.e., not expired) as of April 15, 2020. NIH therefore deems all CoCs current (i.e., not expired) on April 15, 2020 for non-NIH funded studies to have a 12-month extension of their expiration date. 

Please see additional details in the NIH notice here
 

SignNow Software Now HIPAA and FDA 21 CFR Part 11 Compliant

April 9, 2020 10:45 AM

SignNow Software is now HIPAA and FDA 21 CFR Part 11 compliant for patient signatures. Study Coordinators are no longer required to have patients sign the HIPAA Permission to Use SignNow form before signing informed consent documents. See IRBMED updated guidance for Informed Consent Procedures Using Electronic Systems and Remote Use of Paper Documents and guidance for the use of SignNow for Electronic Informed Consent Procedures.
 

IRBMED Guidance for Electronic Informed Consent and other Remote Consent Procedures

Updated: April 9, 2020

Guidance is available for research studies that require signed informed consent but require a remote procedure for the consent process. Electronic and remote informed consent procedures are permitted by IRBMED and must meet the same regulatory and institutional requirements of an in-person paper-based informed consent process. Guidance is available on Research A-Z here.
 

OHRP Issues Guidance on COVID-19

April 8, 2020

The federal Office for Human Research Protections (OHRP) issued guidance for institutional review boards (IRBs) and the research community on the coronavirus (COVID-19) pandemic. The guidance provides information about the following topics:

  • Public health activities and clinical activities;
    • Excluded public health activities;
    • Legally required reporting;
  • Requirements when eliminating apparent immediate hazards to participants;
  • Proposing and reviewing study changes; and
  • Whether suspensions must be reported to OHRP.

The guidance indicates that previously issued U.S. Food and Drug Administration (FDA) guidance on clinical trials during the COVID-19 pandemic is consistent with the regulations at 45 CFR 46, even if the research is not also regulated by the FDA. Additionally, it states that 2018 OHRP guidance, “Effects of Disasters on Human Research Protections Programs,” may be applicable during the COVID-19 pandemic.
 

COVID-19 Research Prioritization Committee

March 23, 2020

The U-M Office of the Vice President for Research (UMOR) has organized a Research Prioritization Committee to review and prioritize new or modified research projects related to the study of COVID-19. For more information about the committee, and to access the intake form, go to the UMOR page (https://research.umich.edu/covid-19) and scroll to the left paragraph at the bottom of the page. Submit the committee’s approval/authorization in Section 44 of the IRB application. If you have questions, please email research.covid19@umich.edu
 

FDA Guidance on Conduct of Clinical Trials of  Medical Products during COVID-19 Pandemic 

March 18, 2020

The U.S. Food and Drug Administration issued guidance for institutional review boards (IRBs), industry, and investigators conducting clinical trials during the coronavirus (COVID-19) pandemic. On March 27, 2020, FDA amended the guidance to include an appendix to further explain those general considerations by providing answers to questions about conducting clinical trials that the Agency has received during the COVID-19 pandemic.  

Of note regarding documentation for missed protocol-specified procedures, the FDA urges investigators to capture specific information in the case report form that explains the basis of missing data, including the relationship to COVID-19 for missing protocol-specified information (e.g., from missed study visits or study discontinuations due to COVID-19).
 

IRBMED COVID-19 Related Guidance for Researchers 

IRBMED guidance detailing when and how to submit urgent modifications to either eliminate an apparent immediate hazard to subjects (rare), OR submit time-sensitive modifications in response to COVID-19 when subject safety is not a concern. When subject safety is not a concern a standard amendment should be submitted unless one is in progress. When an amendment is progress, some urgent modifications are eligible for approval through an ORIO submission in eResearch. See below.

  • Submit study-specific questions to the IRBMED staff owner identified for the study in eResearch.  
  • Submit any general questions to irbmed@umich.edu.  This email will be monitored during normal business hours and over the weekend. Responses will be provided within one business day.

Important U-M Resources: COVID-19 Related Research Operations