Clinical Research Billing and Enrollment Policy Update

December 16, 2016

All trials that have a billing calendar and/or meet the definition of a UM Clinical Trial are required to enroll in MBECT, Including Clinical trials exempt from completing a billing calendar. Effective January 1st 2014.

A UM Clinical Trial is defined as: a prospective, biomedical or behavioral research study of human subjects that is designed to answer specific questions about biomedical or behavioral interventions (drugs, biologics, treatments, devices, procedural interventions, or new ways of using known drugs, biologics, treatments, or devices); behavioral interventions are intended to prevent or treat an acute or chronic disease or condition.

Enrollment must be entered in MBECT no later than the same day the informed consent is signed. The timely submission of enrollment information, in conjunction with the final approved billing calendar, is essential for compliant routing of charges and insurance claim submissions.

For the complete updated policy please visit

For more information, please see the top of our MBECT Help Desk page.

This topic was discussed at the MiChart Research Update Presentations on 1/8/14 and 1/15/14. See the relevant slides here. (PDF)