Research Reactivation Overview

Building Entry

All personnel approved for research and all essential research personnel must enter through designated lobbies.  A daily health screen is required to enter the building (for more information regarding this process, please see below).

Campus Facilities and Operations service providers will enter at the Dock entrances and follow their approved screening process. All other service and support vendors must enter at the screening lobby location unless they have a screening process provided by their parent company and have prior Dock access.

Periodic audits will be performed to ensure compliance.

BSRB Entrances

MSRB 2 & 3 Access Map

Med Sci I & 2  Access Map

 

Image detailing access to Brehm and KelloggNCRC Access Map

 

 

 

 

 

 

 

 

 

 

Access Control

Entry
Authorized persons are determined by your department and school approval is required to re-engage in laboratory work. All authorized persons must have completed their required training and be validated against a list approved by the Medical School Office of Research. Anyone having questions regarding authorization for approved research should contact their Principal Investigator. All persons will be required to scan your Mcard for entry. Only authorized persons will be permitted to enter the building between the hours of 6:00am and 6:00pm. Access is available seven days a week Monday through Sunday.

Faculty who need to alter their personnel access list, whether because of new additions or increased personnel for shifts, should CLICK HERE to submit a new name for access.

Essential Personnel performing critical research and operations activities identified during the research reactivation will continue to have 24/7 access to buildings (essential personnel identified during the research ramp-down do not automatically carry over). Access will be restricted to the designated lobby doors. Mcard access will remain intact for after-hours and weekend building access for critical and essential activities only through the screening lobby doors. Mcard data will be audited.

Limited Use of Offices for Mission-Critical Activities Only
The Medical School is strictly adhering to the governor’s executive order currently stating that work that can be done remotely, must be done remotely. With that said, it is understood that some essential work activities can only be performed using assigned offices on campus. Therefore, limited use is permitted of Medical School faculty and staff offices for mission-critical activities only, not simply as a matter of convenience.
 
In all cases, the expectation is that faculty and staff will only be on campus for the short period of time needed to perform the activity and will adhere to the public health and U-M safety guidelines. For more information about which activities are considered mission-critical, as well as training and safety protocols, visit the medical school intranet
 
Prior to office use, faculty and staff must consult the department chair, or their accountable delegate(s), for confirmation that the proposed use meets the criteria for mission-critical activity.

Exit
There is no time requirement to exit the building for personnel on the PM shift. All persons are required to exit through the designated screening entry door. Emergency exits are available for use in the event of a fire alarm or other DPSS communicated emergency alert.

Close Proximity Research
6-foot distancing is not always possible when introducing a learner to new laboratory techniques, or performing complex scientific procedures. CLICK HERE for guidance for gaining approval for the conduct of close proximity research and research training.

Parking
Please refer to the Transportation and Parking and the Ann Arbor Transportation Authority websites for the most up-to-date information.  Questions regarding Michigan Medicine commuters and parking can be directed to mmcommuter@umich.edu.

Screening Process

All approved persons entering the building will be screened using the following process:

  1. All staff entering research facilities must complete the electronic screening process on a daily basis.
  2. If your answers to the screening disallow you from being present at work (pursuant to an applicable Executive Order, University policy, or otherwise) or you are not listed among the approved personnel, you are not allowed access to the building.
  3. Any employee who has a positive intake screen will be referred for follow-up with the Occupational Health Services Hotline. (734-764-8021).  
    1. Occupational Health Services (OHS) will conduct the initial triage for employees with a positive screen
    2. OHS employees are trained to determine the need for a COVID-19 test.
    3. There is a process in place for employee testing, either with off-site testing or at University Health Service.
    4. Employees will not be allowed to work until cleared by OHS.

Visitors/Vendors

Visitors are not permitted. Vendors arriving at the building for service, repair, or maintenance of equipment should be arranged in advance. You will be expected to meet your vendor, ensure they comply with U-M’s mask and safe distancing guidelines, and exit the building when work is complete.

Personnel Protective Equipment

Requirements
The following link provides an interpretation by Environmental Health & Safety of the Governor’s Executive Order and guidance on the use of face coverings
https://ehs.umich.edu/wp-content/uploads/2020/04/Face-Covering-Usage-for...

Distribution
Face coverings will be distributed to your labs in your lab kits, and placed on a bench adjacent to the lab door. If several rooms were listed by the PI, please check all locations. All approved laboratory researchers will be issued two face-coverings/masks to use. The lobby screening location can provide a disposable face covering to enter the building if you do not have your own.

Signage
Signage will be used to designate the approved entrance and exit doors. Signage may indicate directional flow where adequate social distancing cannot be maintained. Additional signage in common areas will indicate availability, capacity, or offer reminders of proper social distancing.
BSRB Signage

BSRB Restrooms and Kitchens

Common Areas/Conference Rooms

Common areas will be restricted to the designated areas per the Governor’s Executive Order.  No food or beverages are permitted in labs.  Kitchenettes should only be used for refrigeration of food and use of microwaves, with only one occupant permitted in the space at a time or as indicated on signage. It is recommended that each person using the kitchenette areas should clean and disinfect the surfaces they touch before and after each use. Custodial Services will perform daily cleaning using the standards identified in the link below along with disinfecting high touch areas in the building common areas such as elevator buttons, common area surfaces, and building door handles. Conference Rooms will be closed to comply with the Governor’s Executive Order.

Cleaning and Disinfecting

Cleaning Standards
Common equipment will be cleaned before and after use. Disinfection activities must be noted on a log that is easy for personnel to record and see, and accessible to EHS staff. CLICK HERE to download a cleaning log template. Learn more at http://ehs.umich.edu/wp-content/uploads/2020/05/General-Cleaning-and-Dis...

Sanitizer Stations
Hand sanitizer stations will be located in common areas as supplies are available. Departments can increase the number and manage additional locations within their space as needed.

Supplies
The following supplies were provided for labs and distributed per Principal Investigator at the time the laboratory was reopened.

  • Sanitizing spray or liquid
  • Sanitizing wipes
  • Cloth masks
  • Marking tape

Departments will be responsible for procurement of subsequent supplies. See Procurement information at the following link: https://procurement.umich.edu/buying/covid-19-supplies

Services Provided by Medical School Facilities

The services required to support research will be maintained and ramped up in alignment with research activity needs. Updates to services are available on the Medical School Facilities FAQ page. This information will be updated if service levels change.  

  1. Research Services - 734-763-0773
    1. Glass wash
    2. Autoclave
    3. Biohazard waste pickup
    4. Dock services
    5. Courier services
    6. Mail
    7. Laundry services
    8. Biomedical Stores pickup/delivery
    9. Dry ice
    10. Laboratory gases
    11. M-ship
  2. Services not provided
    1. Foodservice except Market 24/7 in MSRB3 and B32, and 20/20 Café at Kellogg
    2. Property Disposition

Services provided by Facilities & Operations (Campus &Hospital)

Click on the following link for a full update of campus provided services. https://fo.umich.edu/pdf/COVID_Service_Notice_5-19-2020.pdf

  1. Facility Maintenance – Call 734-647-2059 to report building maintenance issues
  2. Facility Maintenance in Brehm and Rogel Cancer Center – Call 734-936-5054 to report building issues. 
  3. Custodial Services - Call 734-647-2059 to report cleaning issues
    1. Custodial services will follow the cleaning standards linked below.
    2. It is important to only use approved areas in the building where cleaning and disinfection will be focused.
  4. Hazardous waste pickup - Call HMM at 734-763-4568 or complete the online Waste and Supply Request form.
  5. Logistics, Transportation, and Parking
    1. Parking enforcement resumed on June 22, 2020
    2. Current services including Transportation/Bus Service can be found at the following link.  https://ltp.umich.edu/2020/03/17/covid-19-update/

Building Operation

Emergency Preparedness
Please see the following link for information regarding severe weather events:
https://news.dpss.umich.edu/2020/04/1971

Mechanical and Electrical Systems
The building mechanical and electrical systems for Wave 3 wet lab research are fully operational. Non-wet lab areas (office/dry research/common areas/amenities) are programmed at a reduced schedule to capture utility savings on behalf of the Medical School. These measures are essential to support the economic recovery plan. Per Executive Order 2020-90 all office work is required to be conducted remotely; therefore, office areas should not be occupied and you will not be able to adjust temperatures.

Water Flushing
Facility Maintenance and Custodial Services are flushing domestic water systems to move water through the building distribution piping. Faucets should be flushed for 30 minutes upon returning to the laboratory on the first day.

High purity lab water systems are being checked and maintained by the lab water vendor. Polishing devices attached to the high purity lab water system should be flushed for 15 minutes.

Building Ventilation
Building ventilation is being reviewed and where applicable is being increased.

Research IT Restart

If you are restarting your device after a long rest, you may experience slowness or issues connecting to the network. Contact HITS for assistance, call (734 93)6-8000 or click on https://hits.medicine.umich.edu/

  1. Managed Machines (Core Workstations/Flex)
    1. Turn on your computer and connect it to the network.
    2. Run maintenance https://wiki.med.umich.edu/x/wIcY
    3. Make sure you are on the latest version of Windows10 https://hits.medicine.umich.edu/projects/own-your-upgrade-self-serve-win...
  2. Sanitizing and cleaning keyboards and mice.
    1. Use recommended wipes or a gentle sanitizing solution. Do not spray cleaner directly on the device.
    2. Carefully clean all sides and allow time to dry.
    3. See the Infection Prevention and Epidemiology website for more disinfection information http://www.med.umich.edu/i/ice/disinfection/disinfection.html

ULAM / Vivarium

Vivarium re-engagement is dependent on the availability of all of the following:

  • Appropriate ULAM staffing levels
  • Personal Protective Equipment (PPE) required for entry to the facility, as well as any additional protocol-specific PPE (i.e., for handling hazardous agents)
  • Disinfectants required for use on surfaces within the facilities

Detailed guidance and specific FAQs on managing specific aspects of your animal-related projects during the research re-activation process can be found on the Animal Care & Use Program website (or paste animalcare.umich.edu/covid19-guidance into your web browser).
 
Questions pertaining to facilities and/or day-to-day operations should be directed to the ULAM Husbandry Management Team at ulam-h-managers@umich.edu. Questions about billing, animal ordering, or procurement should be sent to the ULAM Business Office at ulam-questions@umich.edu.

Biomedical Research Core Facilities (BRCF)

Cores located within approved buildings are participating in research reactivation and are subject to the same density and social distancing restrictions as all other laboratories.

  • Advanced Genomics Core (drop-off locations within MSRB and NCRC open, consulting remotely)
  • Bioinformatics (open & consulting remotely)
  • Biomedical Research Store (BSRB, LSI, NCRC & MSRBII are open, the Brehm Store location is closed at this time)
  • Epigenomics Core (open)
  • Flow Cytometry Core (open, all locations)
  • Metabolomics Core (open)
  • Microscopy Core (open, all locations)
  • Proteomics & Peptide Synthesis Core (open)
  • Transgenic Animal Model Core (open)
  • Vector Core (open)

CLICK HERE​ for more details about how these Cores are operating during research reactivation, including sample drop-off instructions, training, and scheduling consultations, plus regular updates regarding the BRCF. Questions can be directed to ​brcf-umms@umich.edu​.

Compliance

Environment Health & Safety (EHS) will perform walkthroughs to help maintain public health standards so that labs can remain open, including holding surprise inspections to ensure everyone is 6 ft apart and wearing masks.  Please keep in mind that they can still write you up for any other infractions as well (i.e safety glasses, etc). Report lab safety issues, including personnel who are ill or not following safety protocols, via the U-M compliance hotline website. Report lab safety issues, including personnel who are ill or not following safety protocols, via the U-M compliance hotline website. You can also report concerns by calling 866-990-0111 or contacting EHS at 734-647-1143 or emailing EHS. OVPR and Occupational Health Services will track aggregate data on COVID-19 illness in labs with weekly reports.

EHS Checklist for Restarting Research Activities
All person returning to the labs should consult the link below and follow the recommendations to prepare for the restart of research activities.
https://ehs.umich.edu/wp-content/uploads/2020/05/EHS-Checklist-for-Resta...

FAQs

Medical School Office of Research
Medical School Facilities
Animal Research
Occupational Health & Safety
Environment Health & Safety
Medical School Research Economic Recovery

Other Information

AEC/Construction Services
Construction Services is offering a selection of plexi-glass shielding options (along with approximate pricing) that they can fabricate and install for specific applications. Requests can be made through the following link. https://requests.fo.umich.edu/Home/NonGeneralFund

Acrylic Shield 1

Acrylic Shield 2

Acrylic Shield 3

Check out this testimonial from Renee Beardslee, a Research Lab Specialist who described her experience being among the first wave of personnel who returned to BSRB.